Job Function:
This position is the lead secretary for the Mathematics Department at Monroe Community College, a complex academic department that includes 25 full-time faculty members, and 40 actively working adjuncts. The Department has certificate and degree programs including an online degree program, and supports over 80 different academic and career programs at the College, each of which has a mathematics requirement. This position works under the general supervision of the Mathematics Department Chairperson and has considerable independence in referring or responding to inquiries.
Primary Functions:
Acts as receptionist for administrator, greeting visitors, answering phones and scheduling appointmentsMaintains and Manages Math Department CalendarTriages emails received by the math department email addressAssists department committees with event planning, projects and tasksInputs faculty workloadPrepares agenda for department meetingsGenerates reports using MCC systemsAssists with onboarding new facultyManages office moves within the departmentMaintains and establishes confidential files and general office filesCompiles and maintains department Course Information Sheets (CISs)Collects and maintains retention filesMaintains department bulletin boards with current informationOrders textbooks for department faculty and assist faculty with textbook orders for the bookstoreAssists in preparing budget justificationsWorks independently to perform various clerical tasks such as scheduling; and proofreading materials for consistency, spelling, grammar, punctuation, and identifying possible errorsTransmits administrative directives and policies throughout the departmentOrders office suppliesRoutes mailSchedules use of departmental conference roomChecks, codes and processes requisitionsOperates standard office equipmentResponsible for contributing to and maintaining an inclusive and collaborative College environment
Requirements:
Required Qualifications:
Must currently hold the civil service title of Secretary II or be on the current eligible list for this title OR meet the following minimum qualifications to be eligible for a provisional appointment, if offered: - MINIMUM QUALIFICATIONS: Graduation from high school or possession of an equivalency diploma, plus EITHER:
- (A) Three (3) years paid full time or its part time equivalent office secretarial experience; OR,
- (B) Graduation with a diploma or certificate from a school of business or business institute with a major in Secretarial Science, Word Processing, or a related area, plus two (2) years of experience as defined in (A) above; OR,
- (C) Graduation from a regionally accredited or New York State registered college or university with an Associate's degree in Secretarial Science or related area plus one (1) year of experience as defined in (A) above; OR,
- (D) Graduation from a school of business or business institute with an Associate's degree in Secretarial Science, plus one (1) year of experience as defined in (A) above; OR,
- (E) Any equivalent combination of education and experience as defined by the limits of (A), (B), (C) and (D) above.
Must be a Monroe County residentPreferred Qualifications:
Bilingual and able to read, write, and speak Spanish, or other languages, proficiently
Additional Information:
Job Type: Full-time
Hours: Monday - Friday, 8:45a to 4:45p
Salary: $38,638.57 per year. Eligible for increment increase after 6 months of service.
MCC offers a Flexible Work Policy for benefit eligible employees. Types of flexible work arrangements include flextime/staggered shifts, remote work/telecommuting and compressed work schedule. The availability of flexible work arrangements varies by division, department, and position, based upon business and operational needs. Limitations to flexible work arrangements are outlined in the official policy.
Prohibition of Remote Work Outside New York State: Remote work locations outside New York State are not authorized by the College due to out-of-state tax and regulatory implications. In limited circumstances, prompted by business or operational needs, the College may approve requests to work remotely outside of New York State, on a short term, temporary basis.
Monroe Community College prohibits discrimination based on race, color, religion, sex, sexual orientation, pregnancy, familial status, gender identity or expression, age, genetic information, national or ethnic origin, physical or mental disability, marital status, veteran status, domestic violence, victim status, criminal conviction, or any other characteristic or status protected by state or federal laws or College policy in admissions, employment, and treatment of students and employees, or in any aspect of the business of the College.
Notice Non-Discrimination
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Application Instructions:
Returning applicants may login to their Monroe Community College Careers Account to apply for this position. See the FAQ for using our online system. Please contact us if you need assistance applying through this website.
The following documents MUST be submitted to be considered for this position:
1. Resume/CV
2. Cover Letter
Please note: As part of the application process all applicants will be asked to provide the contact information for 3 professional references. References will only be contacted after interviews have occurred and only for applicants who are considered as finalists for the opportunity they applied to.
Category: Support Staff/Civil Service
Subscribe:
Department: Mathematics
Locations: Rochester, NY
Posted: Oct 9, 2024
Closes: Open Until Filled
Type: Full Time
Position ID: 181913