Posted Date
8/28/2024
Description
Job Title: Vice President of Finance & Operations
Department: Finance
Direct Supervisor: President & CEO
FLSA Status: Exempt
Full-time/Part-time: Full-time
Date Prepared/Revised: August 2024
Salary: $85,000 - $87,000
I.JOB SUMMARY
Responsible for oversight and e?cient management of the RMSC Finance department including
but not limited to: development, execution, and maintenance of internal controls, proper
application of generally accepted accounting principles, policies and procedures, and reporting.
Responsible for ?nancial statement preparation and analysis, cash ?ow management, and
projections. Responsible for ?nance and investment reporting both internally and to the Finance
Committee of the Board of Trustees.
Develops a robust and accurate digital budgeting framework. Supports management staff in the
development of their annual budgets, forecasting, planning, and ?nancial strategies. Oversees
the annual budgeting process, including training management staff. Monitors budget progress
and changes, keeping senior leadership updated about the organization’s ?nancial status.
Coordinates and leads the annual audit process and works closely with external auditors and the
Finance Committee of the Board of Trustees to ensure accurate completion of the audit and
associated report to the Audit committee of the Board of Trustees.
Responsible for oversight and leadership of the Facilities and Operations department including
Information Technology, Building Services, Maintenance, Security, and Grounds. Oversees
equitable bidding processes for capital projects and building lease agreements.
Implements robust contracts management and ?nancial management/ reporting systems;
ensures that the contract billing and collection schedule is adhered to and that ?nancial data
and cash ?ow are steady and support operational requirements.
Provide accurate and timely cost accounting, process improvement, modeling, and ?nancial
analyses. Provide timely and accurate information for grants development and
reporting/vouchering for Federal, state, and local granting agencies. Clearly communicates
monthly and annual ?nancial statements, budget information, and statistical data.
Updates or writes and implements all necessary business policies and accounting practices;
improves standard practices and procedures, and continually updates departmental policy and
procedural manuals.
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Responsible for annual renewal of all RMSC insurance policies.
Manage organization cash ?ow and forecasting.
Works collaboratively as a member of the senior leadership team to set and lead
mission-focused organizational strategies, policies, and practices
Leads the change and implementation to an almost fully digital ?nancial system. Acts as the
lead contact and ensures training with digital ?nancial system vendors.
Work schedules may include ?exible hours, weekends, weekdays, evenings, holidays, and extended
hours in order to meet the needs of the organization. Management retains the right to alter work
schedules accordingly.
II.DUTIES (and percentage of time spent)
Describe duties, responsibilities, essential functions: %
Direct oversight and support of the Director of Facilities and Operations, including
but not limited to: ?nancial aspects of facility operations, sta?ng, and budgeting.
20%
Responsible for ?xed assets, grant accounting, review of business contracts, risk
management, tax matters, external audits, external reporting, and ?nancial
systems/software.
20%
Responsible for all aspects for the day-to-day operation of the general ledger,
Accounts Payable & Accounts Receivable activity, both directly and indirectly
(through supervision). Including the proper and timely recording and reporting of all
?nancial transactions, maintenance of subsidiary ledgers, reconciliations,
month-end closings, account analysis, preparation of ?nancial statements, and
?nancial analysis. Provides cash ?ow and forecasting information. Provides
Supervision/Leadership to the Accounting team.
15%
Responsible for reviewing and ensuring compliance with all established ?nancial
internal controls and setting up new processes and procedures, as needed, to
prevent inaccuracies in ?nancial statements.
10%
Support, provide guidance to, and interact with the Leadership team, departmental
managers, and staff relating to ?nancial aspects of museum operations and grants.
Assists budget managers in development and oversight of annual budgets. Attends
Leadership Team meetings.
10%
Leads the development of the annual budget, forecasting, planning, cost
accounting, process improvement, modeling, and various analyses.
10%
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Responsible for reviewing all proposals and contracts with outside agencies.
Updating Lease agreements as needed. Annual renewal of RMSC insurance policies.
5%
Interact with Director, HR regarding ?nancial aspects of Human Resources, payroll,
and employee bene?ts.
5%
Attends 10 annual Board of Trustees meetings as well as all ?nance, executive and
investment committee meetings of the board.
5%
Other duties as assigned
III.JOB DIMENSIONS
Reports to the President & CEO
Guided by RMSC Mission, Vision, Values, and Strategic Plan, leads ?nancial and Facilities
operations.
Development, analysis, and interpretation of statistical and accounting information in order to
appraise operating results in terms of pro?tability, performance against budget, and other
matters bearing on the ?scal soundness and operating effectiveness of the organization.
IV.SUPERVISORY RESPONSIBILITIES
Direct supervision of the Finance department (Controller, Staff Accountant and Accounting
Clerk) involving responsibility for results in terms of costs, methods, and personnel.
Direct supervision of the Director of Facilities and Operations.
Is responsible for conducting performance reviews and recommending salary adjustments,
promotions, discipline, etc.
Monitors employees’ attendance, approves excused absences, veri?es and signs digital
timecards.
V.FUNCTIONAL REQUIREMENTS
Technology, Equipment, Tools:
Ability to utilize GSuite products, Microsoft O?ce products, MIP accounting software, and
Blackbaud Altru system (training provided).
Ability to operate o?ce machinery such as a personal computer, printer, calculator, copy
machine, scanner, and phone.
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Mental Activity:
Language skills –
Ability to analyze and interpret general business periodicals, professional journals, technical
procedures, or governmental regulations. Ability to write reports, business correspondence,
and procedure manuals. Ability to clearly and effectively communicate information and respond
to inquiries from groups of employees, managers, executives, vendors, customers, and
regulatory agencies.
Mathematical skills –
Ability to work with mathematical concepts such as probability and statistical inference. Ability
to apply concepts such as fractions, percentages, ratios, and proportions to practical
situations. Ability to analyze variances.
Reasoning ability-
Ability to de?ne problems, collect data, establish facts, analyze and draw valid conclusions.
Ability to identify the root causes of problems and develop alternative solutions. Anticipates
potential problems and proactively solves problems. Ability to interpret an extensive variety of
technical instructions in mathematical or written form and deal with several abstract and
concrete variables. Ability to exercise signi?cant judgment and make decisions based on
conclusions for which there is little precedent.
Physical Activity:
While performing the duties of this job, the employee is regularly in a stationary position;
working at a desk. Needs to occasionally move around the o?ce to access ?le cabinets, o?ce
machinery, etc.
The employee must occasionally move up to 10 pounds.
Work Environment:
While performing the duties of this job, the noise level in the work environment is usually quiet.
Ability to travel locally for business meetings/functions including infrequent overnight travel as
the job requires.
VI.QUALIFICATIONS
Education/Experience Requirements:
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Bachelor’s Degree in Accounting/Finance or equivalent and at least 4+ years of related
experience. Supervisory experience required. Knowledge of generally accepted accounting
practices. Knowledge of digital software solutions. Knowledge of grants reporting and
development. Non-pro?t experience is highly desired.
Skills/Competencies Requirements:
Must be an engaged, communicative manager with strong leadership abilities and pro?ciency in
mentoring.
Ability to manage multiple priorities while meeting deadlines with accurate information.
Must be a motivated self-starter with the ability to work independently and as part of a team.
Strong organizational skills and detail-oriented.
Pro?cient with Excel spreadsheets and Google Sheets.
High level of business acumen, con?dentiality, accuracy, honesty, and integrity.
Must be resourceful, ?exible, and adaptable in order to identify, initiate and support needed
change.
This job description re?ects management’s assignment of essential functions and does not
restrict management’s right to assign or reassign duties and responsibilities to this job at any
time.
RMSC is committed to creating a diverse environment and is proud to be an equal-opportunity
employer. This policy expressly prohibits discrimination on the basis of sex, race, color, religion,
creed, national origin, age, marital status, sexual orientation, disability, genetic predisposition,
gender identity or expression, carrier status, domestic violence victim status, veteran status, or
status as a member of any other protected group or activity.
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Salary85,000.00 - 87,000.00 Annual