Accounts Payable Analyst

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.

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ESSENTIAL FUNCTIONS

Area of expertise may include Recurring/Leases, Abandoned Property, Settlements/Banking, Customer Service, and other multi-faceted activities requiring a broad knowledge of AP operations. Responsibilities are more critical in nature with respect to timely completion, accuracy of details, and thoroughness given the impacts to payees and reputation of the University. 

Activities related to settlements/banking are the main area of responsibility and include but are not limited to: 

• Ensuring settlement activities are completed daily
• Responsible for logging/tracking settlement-related data and statistics.
• Responsible for voids and stop payments ensuring appropriate documentation and follow-up actions are being taken. 
• Share escheatment activities with other Settlement Specialists.
• Retrieve copies of cashed checks from bank system or other reconciliation details to provide proof of payment as needed for audits and funding recoveries. 
• Assist with EFT payments.
• Monitor AP positive pay exceptions and respond to the bank in a timely manner. Follow up with Treasury as appropriate for fraud attempts or with the AP Manager and Assistant Director of Accounts Payable for other unusual activity or unusual increases in exceptions. 
• Investigates all unreconciled Controlled Disbursement bank statement lines and provides correct information so that manual reconciliation can be completed or follow up as appropriate for timely resolution. 
• Investigates rejected ACH transactions and provides information to ACH Supplier Specialist or Expense Specialist to resolve and follow up on completing payment to the payee. The goal of these activities should be to ensure that there is no unreconciled bank statement lines for month end close. 
• Periodically reconciles Workday outstanding check listing with that of bank and follows up on differences in Workday or bank as appropriate.
• Payment Program reconciliation: Daily monitoring and follow up required of American Express BIP (PAYVE), JPM Single Use Account (PaymentNet), and any other payment program activity for errant payments, unreconciled activity, and other issues. Thorough analysis and resolution required to ensure proper and timely payment to suppliers.
• Expense Reimbursement: Works collaboratively with the Expenses team including the Senior Accounts Payable Travel Specialist and Workday role Expense Data Entry Specialists. Share responsibilities for Corporate Card and central travel card monitoring/maintenance and timely transaction resolution.
• Undeliverable Checks: Investigates all UR checks returned as undeliverable to determine if corrections to the supplier record are appropriate.
• Other Responsibilities include but are not limited to: supplier statement review, customer service, participate in creating and updating procedures, support other roles in AP as needed and provide feedback on process improvement.
   

MINIMUM EDUCATION & EXPERIENCE

• Bachelor's degree and 1 year of related work experience required, or equivalent combination of education and experience
• Excel and Access database experience preferred

KNOWLEDGE, SKILLS AND ABILITIES

• Ability to thrive in a high-volume work environment required
• Superior organization skills required
• Excellent customer service skills required

EOE Minorities / Females / Protected Veterans / Disabled:

The University of Rochester is committed to fostering, cultivating, and preserving a culture of equity, diversity, and inclusion to advance the University’s mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion/creed, sex, sexual orientation, citizenship status, or any other status protected by law.  This commitment extends to the administration of our policies, admissions, employment, access, and recruitment of candidates from underrepresented populations, veterans, and persons with disabilities consistent with these values and government contractor Affirmative Action obligations.