Administrative Assistant - College Campus

Order Type : Temp

Beyond TalentEdge is hiring for a local college. Our client is looking for an Administrative professional that will be the Assistant to the Dean.

Apply today for immediate consideration!

A full job description can be provided to interested/qualified candidates.

Your overall support will include but is not limited to:

This is a partial list of your responsibilities:

Responsibilities include but not limited to:

• Following customer service guidelines, ensure the welcome of all visitors to the Dean’s Suite. Greet and inquire as to the purpose of the visit and make visitors comfortable. Support and assist as appropriate visit.

• Provide support for leadership in collaboration with other Administrative Assistants.

• Liaison with other key offices on campus (e.g.: Graduate Admissions, Registrar, Facilities, Academic Affairs, Library, Bookstore, etc.)

• Support Program Chairs/Directors for semester program scheduling, registration issues, and special room reservations for semester.

• Work with program leadership and Transfer and Graduate Admissions to coordinate admissions process in the graduate programs.

• Manage application files, set up interviews, and maintain spreadsheets, primary contact person for both the applicant and Transfer and Graduate Admissions (MHC, MS and DNP).

• Organize special events as appropriate including mailing and receiving acknowledgements, arrange for parking and catering as needed.

• Create and maintain accurate student data base (e.g. Banner, Typhon), records (alumni and current), and email distribution lists.

• Maintain accurate database of students and other required data for accreditation/state and grant requirements.

• Support the Assistant Dean to compile and maintain materials for required documentation/reports per accreditation guidelines.

Minimum Qualifications

• Associate degree and/or previous experience in an academic environment is desired

• Ability to work independently and be self-motivated

• Adjust between tasks quickly

• Excellent time management and organizational skills

Competencies/Skills

• Basic computer skills

• Familiarity with common computer office programs (e.g. Microsoft office, Adobe, internet) Required

• Ability to learn new computer based applications

• Prior working knowledge of basic office/teaching machinery (e.g. copiers/printers, scanners, projectors, classroom podiums)

"Beyond TalentEdge is an Equal Opportunity Employer. It is the policy of Beyond TalentEdge to provide equal opportunity in employment and conditions of employment to all individuals regardless of age, race, color, religious beliefs, national origin, sexual orientation, gender identity, sex, veteran or military status, disability, pregnancy-related condition, predisposing genetic characteristics, genetic information, marital status, familial status, prior arrest, domestic violence victim status, non-job related convictions, participation in lawful activities outside of our workplace, or any other status protected by law.”