Administrative Assistant IV

Opening

Full Time 40 hours Range URG 106 Respiratory Care

Schedule

7 AM - 3 PM

Responsibilities

GENERAL PURPOSE:

The General Purpose provides a concise, high level overview of the role, level, and scope of responsibility consisting of 3-4 sentences. It provides a basic understanding of the job and a concise summary of why the job exists and how it makes an impact.

Serves as administrative assistant to a singular leader whose role is within the leadership career stream. Provides general administrative support. Maintains and files reports and other information. Schedules and coordinates logistical support for conference calls and meetings. Makes travel arrangements. Provides word processing and other document preparation services. Locates and retrieves information in support of management and technical staff.

SPECIFIC RESPONSIBILITIES:

1. Manages complex calendars, schedules high-level meetings, and coordinates travel arrangements. With general guidance as to priorities, manages the time and calendar of a leader, choosing or recommending among competing demands on time, referring matters to be handled by others, controlling access as needed.
2. Under general direction as to policies and regulations, manages the clerical records and other support services.
3. Represents assigned leader in contact with internal and external partners as needed, frequently anticipating the leaders instructions, preferences and concerns, and obtaining reports or recommendations.
4. Anticipates the needs from and obtains background material for decisions. Conducts research and compiles data for reports and presentations. Edits and checks accuracy of material for reports, correspondence, publications, and speeches. Prepares and signs routine correspondence. Composes correspondence on policy or other substantive matters.
5. Represents the college or department in requisitioning and arranging for administrative and other service, including support staff, space, equipment, and supplies. Serves on committees concerned with administrative reports. Edits and publishes notices, departmental regulations, announcements, and minutes of department meetings.
6. Coordinates the clerical and other support services of the office. May supervise up to two other administrative staff.
7. Handles confidential and sensitive information with discretion.
8. Assists in planning, coordinating, and executing departmental projects and events.

Other duties as assigned.

REQUIREMENTS:

• 2 years of relevant administrative experience
• Ability to maintain confidentiality
• Exceptional organizational, time management and administrative skills
• Strong communication skills, both verbal and written
• Strong technical skills, including a high level of proficiency in Microsoft Office, Dimensions and Workday

The University of Rochester is committed to fostering, cultivating, and preserving a culture of equity, diversity, and inclusion to advance the University’s mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion/creed, sex, sexual orientation, citizenship status, or any other status protected by law. This commitment extends to the administration of our policies, admissions, employment, access, and recruitment of candidates from underrepresented populations, veterans, and persons with disabilities consistent with these values and government contractor Affirmative Action obligations.

How To Apply

All applicants must apply online.

EOE Minorities/Females/Protected Veterans/Disabled

Pay Range

Pay Range: $21.36 - $29.90 Hourly

The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job’s compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.