Opening
Full Time 40 hours Range URG 102 HR Administrative Services
Responsibilities
GENERAL PURPOSE:
With general direction and detailed knowledge of record retention policies as well as legal guidelines will oversee and maintain the University personnel records including I-9 forms. Works with HR and Office of Counsel to provide personnel records when requested. Tracks all files sent and returned. Files new hire records, archives terminated, returned and deceased records as appropriate. May work on employment verification requests.
RESPONSIBILITIES:
- Responsible for maintaining over 40,000 personnel records for active, terminated, retired and deceased employees. Maintains records for all types of employees except undergrad students, this includes: staff, faculty, post docs, residents, grad students and non-employees.
- Files all new hire records and I-9s as well as PAF's, performance reviews and notes to file of existing employees. Files terminated, returned and deceased records in separate files. Maintains records for terminated, deceased and retired employees according to legal requirements. Maintains an archiving system to manage records and space effectively. Utilizes HRMS to research records with missing name, emplid or other data to ensure accurate file maintenance.
- Responds to routine and non-routine requests for employment and salary verifications. Directs requests to the The Work Number where appropriate. Responds to legal offices, government agencies, US Marshals and other law enforcement agencies when requests cannot be handled through the automated system. Makes copies of records for subpoena requests and insurance claims. Coordinates requests with benefits office and payroll office when applicable. Provides records to HR offices, office of counsel, unemployment coordinator, payroll and PWC or internal audit as requests. Maintains a record of all files that are sent out of the file room.
- Purges records according to legal requirements and UR record retention policy.
- Directs the work of students and temporary staff to ensure timely and accurate filing of documents.
QUALIFICATIONS:
- 2 years of post-High School education or equivalent experience required.
- No experience required with a Baccalaureate degree.
- 2 years in Human Resources or related functions preferred.
The University of Rochester is committed to fostering, cultivating, and preserving a culture of equity, diversity, and inclusion to advance the University’s mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion/creed, sex, sexual orientation, citizenship status, or any other status protected by law. This commitment extends to the administration of our policies, admissions, employment, access, and recruitment of candidates from underrepresented populations, veterans, and persons with disabilities consistent with these values and government contractor Affirmative Action obligations.
How To Apply
All applicants must apply online.
EOE Minorities/Females/Protected Veterans/Disabled
Pay Range
Pay Range: $17.00 - $22.10 Hourly
The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job’s compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.