As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.
Job Location (Full Address):
220 Hutchison Rd, Rochester, New York, United States of America, 14620Opening:
Worker Subtype:
RegularTime Type:
Full timeScheduled Weekly Hours:
40Department:
240320 Warner School of EducationWork Shift:
Range:
UR URG 106 HCompensation Range:
$21.36 - $29.90The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.
Responsibilities:
GENERAL PURPOSE:
Serves as administrative assistant to a singular leader whose role is within the leadership career stream. Provides general administrative support. Maintains and files reports and other information. Schedules and coordinates logistical support for conference calls and meetings. Makes travel arrangements. Provides word processing and other document preparation services. Locates and retrieves information in support of management and technical staff.Responsibilities
GENERAL PURPOSE:
With minimum direction and with considerable latitude for independent judgement, this position provides comprehensive administrative and managerial support to the Faculty Support Office at the Warner School of Graduate Education. This role requires exceptional organizational skills, strong attention to detail, and the ability to manage multiple priorities in a dynamic academic environment. Responsibilities include managing office workflow, coordinating projects, and implementing processes that enhance efficiency and support the academic mission of the Warner school. The individual in the position must be a proactive problem-solver who can prioritize tasks, support faculty needs, and contribute to a positive and organized office atmosphere.
RESPONSIBILITIES:
Administrative Support
Manage the daily operations of the Faculty Support Office, servicing all academic programs within the Warner School of Education. This office serves over 40 faculty and numerous adjunct faculty.
Provide high-level administrative support for document preparation, meeting planning, travel planning, communications via print, email or other methods, maintenance of records, and report preparation.
Utilizing the appropriate procurement method per university policy (Pcard, Purchasing requisition, SOLO account, request for payment, etc.) manage the equipment and supply needs for all academic programs.
Financial Support
In conjunction with the Program Chairs and the Finance and Grants Offices, oversee the departmental budgets and faculty professional development accounts, including travel awards. Maintain tracking mechanisms to monitor and reconcile expenditures and balances and report this information to the Finance Office, as requested.
Apply University Finance Policies to analyze, obtain, and ensure all proper documentation has been received to validate transactions and prepare internal University financial administration system (Workday) including, but not limited to, supplier invoice requests, travel and conference reimbursements related to faculty professional development, specific projects, and educational programs.
Office Management
Manage routine and provisional support needs for all faculty; prioritize, delegate, and undertake tasks for successful and timely completion.
Supervises student employees including management of workload and schedules. Works with the Student Employment Office to post hire, evaluate and terminate student appointments.
Provide support for office technology and software, including troubleshooting and coordinating with IT services as necessary.
Event Coordination
Assist in planning and executing academic program meetings, retreats, workshops, and other events. Manage logistics, including venue selection, catering, and materials preparation.
Additional Department Support
Provide administrative support to various departments as required (Dean+s Office, Finance). This includes coordination and support for student events and symposiums, maintenance of related shared spaces, and participation in special projects as needed.
Other duties as assigned
QUALIFICATIONS:
Associate+s degree required
Minimum of 2 years of administrative support experience, preferably in an academic or higher education setting, or equivalent combination of education and experience required
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software. Strong organizational, communication, and interpersonal skills required.
The University of Rochester is committed to fostering, cultivating, and preserving a culture of equity, diversity, and inclusion to advance the University+s mission to Learn, Discover, Heal, Create + and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion/creed, sex, sexual orientation, citizenship status, or any other status protected by law. This commitment extends to the administration of our policies, admissions, employment, access, and recruitment of candidates from underrepresented populations, veterans, and persons with disabilities consistent with these values and government contractor Affirmative Action obligations.EOE Minorities / Females / Protected Veterans / Disabled:
The University of Rochester is committed to fostering, cultivating, and preserving a culture of equity, diversity, and inclusion to advance the University’s mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion/creed, sex, sexual orientation, citizenship status, or any other status protected by law. This commitment extends to the administration of our policies, admissions, employment, access, and recruitment of candidates from underrepresented populations, veterans, and persons with disabilities consistent with these values and government contractor Affirmative Action obligations.