Grants Accounting Coordinator

Rochester, NY

Planned Parenthood of Central and Western New York (PPCWNY) protects and provides health care and education that empowers individuals and families. With respect. Without judgment. No matter what.

Diversity and inclusion are core values at Planned Parenthood of Central and Western New York (PPCWNY). PPCWNY recruits exceptional and diverse staff. PPCWNY strives to develop staff into leaders for a diverse and global workplace.

In support of Planned Parenthood of Central and Western New York (PPCWNY)’s mission, the Grants Accounting Coordinator has responsibility for preparing grants vouchers and working with the Grants Financial Manager on various accounting duties in support of the Grants Team.

Essential Functions

• Assists with preparing budgets for grants-funded and related program contracts with input from Program Managers and the Grants Financial Manager.
• Prepares grants fiscal reports (claims for payment, vouchers)
• Reviews grant funded expenses on a regular schedule
• Assists in month end process in preparing grants journal entries and reconciliations
• Reviews grant purchases to ensure they are accounted for correctly
• Assists with grants audits and reviews as requested
• Serves as backup to Grants Financial Manager as needed
• Reviews backup materials for grant claims to ensure purchase requisitions, purchase orders and vendor invoices are properly authorized, have the required supporting documentation, and are processed correctly
• Conducts Payroll expense reimbursements reconciliation
• Assists with Quarterly Time and Effort studies
• Assists Grants Financial Manager with quarterly Payroll allocations review
• Participates in regularly scheduled Grants related meetings, including Grants Fiscal Reconciliation Team and others.
• Identifies, recommends and implements improvements in current processes

Other Accountability Activities

• Provides assistance to other members of the Grants Team as needed, and performs other duties as assigned
• Participates in Planned Parenthood affiliate initiatives
• Performs other duties as assigned
• Shows respect to all internal and external customers for differences in backgrounds, lifestyles, viewpoints and needs in areas such as race, gender, ethnicity, creed, sexual orientation and others

Applicants must possess the following qualifications (or equivalent combination of education and experience):

 

Education—

• Associates degree in Accounting, Finance or a related field required
• Bachelor’s degree preferred 

Experience— 

• Two years of accounting experience required, with non-profit and grants-specific accounting strongly preferred 

Knowledge, Skills, & Abilities— 

• General PC skills needed. Proficiency with Microsoft Excel and accounting software is required. Skills with Microsoft Word, PowerPoint or similar desirable.
• Experience with grant fiscal reporting preferred
• Experience in report writing software a plus
• Ability to work with confidential information a must
• Experience in non-profit organization, government grants, and/or healthcare industry is desirable
• Excellent verbal and written communication skills, attention to detail and critical thinking
• Should be highly adaptable, detail oriented with a high level of accuracy, and able to work autonomously while following standardized practices and/or methods
• Ability to communicate financial concepts to non-financial staff in a clear and concise manner
• Demonstrated ability to define problems, collect data, establish facts, and draw valid conclusions
• Ability to prioritize and multi-task in a fast-paced environment
• Must be able to work a flexible schedule with ability to travel to multiple sites when needed
• Must have reliable transportation and/or a valid driver’s license not in jeopardy of being revoked
• Demonstrates a commitment to respecting and learning about the cultural differences, backgrounds, historical traumas, and intersectionality of all colleagues, clients, customers, and vendors
• Planned Parenthood seeks candidates who are proficient in two or more languages

Physical Requirements

• Possess sufficient mobility to perform the Essential Functions listed in this Job Description with or without an accommodation
• Ability to travel to all agency locations as assigned

Work Schedule 

This is a full-time, 40 hour a week, position; regular schedule will be Monday – Friday with occasional evenings and weekends.

At PPCWNY, we are committed to equitable compensation practices and transparency.  In alignment with these efforts, the pay for this position ranges from $22.42 to $25.96/hour. Actual compensation will be determined by experience and other factors permitted by law.In addition to competitive compensation, PPCWNY offers an extensive benefits package with generous Paid Time Off, 10 paid holidays, affordable medical, dental, and vision options, Health Savings Account or Flexible Spending Account, 401(k) with match, and much more!