Biorepository Inventory Manager

Job Title: Biorepository Inventory Manager

Department: Specimen Processing

Location: Rochester, NY

Hours Per Week: 40

Schedule: Tuesday - Saturday, 9:00 AM - 5:00 PM

SUMMARY

The Biorepository Inventory Manager is responsible for 24/7 direct oversight and management of ambient, refrigerated, frozen and cryopreserved bio-specimens inventory. This position manages the biorepository inventory process, including the tracking and pulling of boxes for CTSM batching and shipping activities. The Biorepository Inventory Manager will be part of an 24/7 On Call rotation, responding to any freezer emergency call.

RESPONSIBILITIES

• Manages all aspects of the biorepository inventory, including storage, tracking and distribution
• Manages the biorepository equipment, ensuring instruments, freezers and refrigerators are functioning properly, taking corrective action when necessary
• Lead the creation and maintenance of the, specimen storage protocols and SOP’s, to ensure all relevant ethical, legal and regulatory standards are being adhered to
• Responsible for monitoring Viewpoint to ensure the integrity of all environmental factors, freezer and refrigerated units
• Participates in all quality related activities, including compliance audits, rectifying non-compliance issues through root cause analysis
• Responsible for the creation and maintenance of all biorepository SOP’s including, freezer maintenance, inventory review, sample handling and use etiquette
• Assumes full responsibility of the implementation and maintenance of an efficient inventory management system, ensuring integrity & accuracy
• Oversees biorepository services reporting to ensure all inventory is viewable in the LIMS system
• Assumes full responsibility in ensuring freezers are fully configured for all specimen container types and sizes
• Assumes full responsibility in ensuring Freezerworks is maintained “real-time” to avoid the misplacement of specimens
• Timely tracks and pulls specimen boxes and samples for CTSM batching and shipping activities
• Assumes full responsibility in ensuring backup freezers are in good working condition
• Supports Quality Engineer in ensuring equipment service contractors are maintaining the quality and integrity of the samples
• Assumes full responsibility in maintenance checks, basic troubleshooting of equipment and completes necessary documentation, according to the SOP
• Responsible for monitoring LN2 levels to ensure appropriate temperature and liquid level readings
• Escalates to leadership on equipment performance and calibration issues
• Participates in training of new and existing CTSM technicians, the safe and proper way to handle specimens, the chain of custody and document processing
• Assumes full responsibility in the on call rotation (day and overnight)
• Perform other duties as assigned

REQUIRED QUALIFICATIONS

• Master’s degree in Laboratory Science, Business or related field
• OR Bachelor’s degree in Laboratory Science, Business or related field plus at least 1 year of inventory management or laboratory experience
• OR 2+ years of inventory management experience

PREFERRED QUALIFICATIONS

• Experience with compliance to regulatory standards (FDA, CAP, HIPPA etc)
• 1+ years’ experience in Biorepository inventory control
• 1+ years’ experience in trouble shooting and maintaining biorepository equipment
• Detail oriented focusing on quality and compliance

PHYSICAL REQUIREMENTS: S - Sedentary Work - Exerting up to 10 pounds of force occasionally Sedentary work involves sitting most of the time, but may involve walking or standing for brief periods of time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

PAY RANGE: $60,500.00 - $64,000.00