Human Resources Assistant II - Requisition Intake Coordinator

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.

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With general direction provides administrative, customer service and clerical support in Human Resources Employment & Service Center. Supports the recruitment and hire process by performing duties such as entering requisitions for staff and faculty postings, reviewing job postings for accurate and appropriate content, creating reports for immigration documentation, pulling union and non-union job listings, communicates with customers at all levels of the organization.

JOB DUTIES AND RESPONSIBILITIES:

• Reviews job descriptions sent for staff jobs. Ensures appropriate authorization obtained, tracks requisitions sent to finance or HR for approvals and notifies departments of the delay. Coordinates with HR Field Offices when new positions arrive without HR review. Reviews content of description to ensure non-discriminatory language is used and that minimum requirements match the University generic description. Follows systems procedures to ensure postings for union, strong internal /external candidates and faculty are processed according to established guidelines.

• Manages cancel/refresh/on hold Job Requisition processes.

• Assists with front desk duties when busy or as back-up. Duties to include: opening lobby for business, guidance to visitors and applicants, providing and collecting applications and new hire paperwork, training new HR employees on front desk duties.

• Subject matter expert on immigration status+ and completing I-9s. Collects and tracks immigration information for employees with temporary visas. Coordinates immigration tracking with payroll and International Services Organization. Fields immigration/I-9 questions from HR and departments. Generates routine correspondence to employees and departments regarding employment authorization expiration dates.

• Creates requisition folder for HR Liaisons to indicate posting number, department contact and phone number. Provides updated files to Liaisons within 24 hours of the requisition being posted. Manages tracking log of Requisitions in Teams.

• Runs job board report from HR system of Record. Sends union jobs to Labor Relations, works with Front Desk Coordinator to update job posting binders each week for bid process.

• Provides other HR Assistants and Supervisor support as needed. Works on special projects as assigned.

QUALIFICATIONS:
2 years of post-High School education or equivalent experience
2 years in Human Resources or related functions. No experience required with a Baccalaureate degree. Or equivalent combination of education and experience.

EOE Minorities / Females / Protected Veterans / Disabled:

The University of Rochester is committed to fostering, cultivating, and preserving a culture of equity, diversity, and inclusion to advance the University’s mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion/creed, sex, sexual orientation, citizenship status, or any other status protected by law.  This commitment extends to the administration of our policies, admissions, employment, access, and recruitment of candidates from underrepresented populations, veterans, and persons with disabilities consistent with these values and government contractor Affirmative Action obligations.