Staff Assistant

Staff Assistant

9059BR

College of Art and Design

CAD Dean's Office

Job Summary

The Staff Assistant is the primary backup for the Dean’s Office reception desk during student worker absence and is expected to:

• Complete tasks efficiently while experiencing frequent interruptions and changing priorities.
• Successfully work independently, as part of a team, and in a fast-paced environment.
• Adhere to an established work schedule, take instructions, and efficiently delegate tasks to student workers.
• Remain calm during challenging situations.

Job Responsibilities

Administrative Support:

For the Dean’s Office:

• Submits maintenance service requests for office equipment and facilities
• Assists student workers with resolving in-person, telephone, and email inquiries
• Schedules group meetings on behalf of the Associate Deans
• Provides support for Dean’s Office events as needed—may include reserving space, Catering, and assisting with setup and cleanup

• Expected to work CAD activities during the following events: Orientation, Brick City Homecoming, National Portfolio Day at RIT, Imagine Festival, Convocation, and Commencement
• Purchasing: orders office supplies, equipment, nametags, office signs, and business cards
• Submits ITS tickets for new employees
• Maintains receipts, and reconciles monthly purchasing cards’ statements.

• Uploads approved documents to Inside CAD (policies, forms, etc.)
• Updates database of high school art teacher contacts
• Updates database for Elevate e-zine contacts
• Schedules photographers for CAD events
• Maintains records of approved student work for promotional use
• Updates Carousel slide content on the video monitors in Gannett and Booth Halls, ie. adding events to monitors
• Tracks swag inventory and reorders as needed

• Primary backup responsibility for reception desk coverage during student worker absence
• Posts jobs, schedules interviews, and processes Hire, Change, and Termination forms
• Creates Dean’s Office student workers’ schedule and helps train
• Maintains timecards and handles bi-weekly sign-off; backup for other student worker managers as needed
• Emails communications to student workers related to the Student Employment Office (SEO) and RIT Payroll/Timekeeping processes
• Attends the SEO’s Monthly Q&A Forum

Required Qualifications

HS Diploma/GED

Skills:

• Proficient in using Microsoft Word, Excel and Outlook; and Google Drive, Sheets and Docs
• Comfortable communicating by phone and in-person with individuals of all backgrounds
• Ability to maintain confidentiality and adhere to policies and protocols
• Organizational skills and detail-oriented
• Customer Service skills

Preferred Qualifications

Proficient in using Microsoft PowerPoint and Google Forms

Work Location

Hybrid — Remote/On-campus

Wage Band

113H

FLSA Category

Non-exempt

Employment Category

Fulltime

Required Application Documents

Cover Letter, Curriculum Vitae or Resume, List of References

What do we believe at RIT?

Rochester Institute of Technology is a diverse and collaborative community of engaged, socially conscious, and intellectually curious minds. Through creativity and innovation, and an intentional blending of technology, the arts and design, we provide exceptional individuals with a wide range of academic opportunities, including a leading research program and an internationally recognized education for deaf and hard-of-hearing students. We are dedicated to building a diverse community, one where employees feel a sense of belonging, and are valued for their contributions and the perspectives they bring.

As a member of the RIT community, you'll receive a comprehensive employee benefits package that offers multiple options and access to additional employment advantages. You can tailor your benefit elections to meet your needs (affordable medical/dental/vision benefits; paid vacation/sick time/retirement saving plan with exceptional employer match; and tuition assistance for you and your family, to name a few).

How To Apply

In order to be considered for this position, you must apply for it at: http://careers.rit.edu/staff. Click the link for search openings and in the keyword search field, enter the title of the position or the BR number.

Additional Details

In compliance with NYS's Pay Transparency Act, the salary range for this position is listed above. Rochester Institute of Technology considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. The hiring process for this position may require a criminal background check and/or motor vehicle records check. Any verbal or written offer made is contingent on satisfactory results, as determined by Human Resources. RIT does not discriminate. RIT promotes and values diversity, pluralism and inclusion in the work place. RIT provides equal opportunity to all qualified individuals and does not discriminate on the basis of race, color, creed, age, marital status, sex, gender, religion, sexual orientation, gender identity, gender expression, national origin, veteran status or disability in its hiring, admissions, educational programs and activities. RIT provides reasonable accommodations to applicants with disabilities under the Rehabilitation Act, the Americans with Disabilities Act, the New York Human Rights Law, or similar applicable law. If you need reasonable accommodation for any part of the application and hiring process, please contact the Human Resources office at 585-475-2424 or email your request to hr@rit.edu. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

Hourly/Salary Minimum

16

Hourly/Salary Maximum

23