Opening
Full Time 40 hours Range Range URG 104 Medicine M&D-Cardiology Div
Schedule
8 AM-4:30 PM
Responsibilities
GENERAL PURPOSE:
With minimum direction and considerable latitude for independent judgment, performs routine and non-routine duties requiring highly advanced secretarial skills and proficiency for the head of an academic, medical service, business, or comparable department. Is responsible for considerable departmental administrative details and duties requiring extensive experience with policies, procedures, and practices of the University, or within a specific division, or in other demonstrated and related equivalent situations. In department business matters has frequent contacts with Directors, faculty members, research staff and other administrative staff. Is responsible for assignment and the review of the day-to-day clerical operations.
RESPONSIBILITIES:
Administrative Support:
- Provides administrative assistance to the CTU Director and CTU Manager.
Scheduling:
- Performs secretarial duties including the sorting and routing of mail, the taking serving as area receptionist, maintaining files and office supplies, arranging travel and other accommodations.
- Assists study coordinators with scheduling patient study appointments in various departments within the study window and communication with patients as needed.
- Responsible for updating and maintaining CTU Director calendar.
Research Data Management:
- This position will maintain documentation and databases, as well as enter, organize, and verify study data.
- They will conduct validity checks of data and obtain clarification as needed.
- Specific tasks include data collection, data entry, and data maintenance.
- Drafts source documents for all research protocols.
- Assist with creating and organizing study files for new studies as assigned by study coordinator.
Research Data Assistance and Filing:
- Assist research coordinators in the recording and uploading of electronic data.
- Assist research coordinators with deidentifying research data and files.
- Assist research coordinators with organizing research documents online, and research binders and files for storage/discarding when needed.
Other duties as assigned
QUALIFICATIONS:
- High school diploma required.
- At least 2 years of secretarial and office experience, including 1 year in a position which demonstrated the ability to work with minimum supervision and to direct an office operation required.
- OR a combination of formal training and experience equivalent to the above required.
- Advanced secretarial skills. The ability to take dictation at 100 words per minute. The ability to operate commonly used office machines, such as voice recording equipment, adding, and calculating machines, office copiers preferred.
The University of Rochester is committed to fostering, cultivating, and preserving a culture of equity, diversity, and inclusion to advance the University’s mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion/creed, sex, sexual orientation, citizenship status, or any other status protected by law. This commitment extends to the administration of our policies, admissions, employment, access, and recruitment of candidates from underrepresented populations, veterans, and persons with disabilities consistent with these values and government contractor Affirmative Action obligations.
How To Apply
All applicants must apply online.
EOE Minorities/Females/Protected Veterans/Disabled
Pay Range
Pay Range: $18.65 - $26.11 Hourly
The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job’s compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.