Administrative Associate
(Project Management Office)
Canandaigua National Bank & Trust
Location: Pittsford, NY (Hybrid – in office days may vary)
What does an Administrative Associate for the PMO Director do?
The Administrative Associate reporting to the Project Management Office (PMO) Director will offer administrative support to the Director and their team.
Complies with operating policies and procedures, communicates with appropriate personnel, and responds to inquiries or requests for information. Proactively maintains appropriate records and providing assigned reports. Coordinates work within the division and department and reports pertinent information to the immediate supervisor.
- Providing administrative assistance in the implementation of activities and responsibilities related to the Project Management Office.
- Proactively managing the daily evolving calendar of the Director, including working with department staff, directors, executives and staff from other internal departments, outside vendor representatives, etc. to schedule meetings, follow up on requests for availability, accept and decline meetings, reschedule meetings, and negotiate the best times when attendees can be available.
- Arrange for the proper meeting space, ensure equipment is available and in working order, set up for WebEx as needed so meetings start in a timely manner.
- Coordinate larger meetings by booking the appropriate conference room, sending maps to the office to outside visitors, meeting visitors and obtaining temporary security badges for them. Ensure that security badges are returned.
- Take meeting minutes or type up handwritten notes and synthesize information into distributable notes and action items to senior management.
- Assist with reporting by collecting statistics, creating graphs, running project reports from Workfront, reviewing and revising content provided by others, adding all elements into one professional document.
- Assist with the team meetings. Input all into a PowerPoint document for presentation.
- Assist with Invoice approval workflow.
- Assist with tracking corporate card expenses.
- Place supplies orders and facilities requests when needed.
- Act as a liaison to other departments to improve communication regarding PMO initiatives.
- Organize important documents, forms, and reports.
- Print, scan, mail, copy, file and other tasks as needed.
- Manage effective communications with Senior Management by providing prompt response to phone calls and email communication whenever possible.
- Work closely with staff to ensure timely provision of back-up and informational materials relevant to meetings (agendas, meeting summaries and minutes).
- Manage travel arrangements and proactively coordinate the pre-planning of trips with various internal functions, including arranging appropriate travel, hotels, transportation, meeting agendas and necessary contacts, as well as other information.
- Communicate with appropriate staff as needed.
What is needed to be successful in this role?
- An associate degree in the field of business, computer science, or equivalent work experience.
- Minimum two (2) years’ experience assisting at a high level.
- Experience in Information Technology strongly preferred.
- Experience in banking/financial services preferred.
What makes working at CNB different?
At CNB, we are Investing in You. Our strong corporate culture is based upon seven Core Values: Honesty and Integrity, Responsibility, Teamwork, Respect, Innovation, Professionalism, and Commitment. Our culture nurtures passionate employees and offers great rewards including:
- Medical, Dental, Vision, FSA, HSA options for both part-time and full-time employees. Medical coverage is also offered for domestic partners.
- Paid Holidays, Vacation, and Sick time.
- Retirement benefits that include a 401(k), Profit Sharing, and Employee Stock Ownership Plan (ESOP).
- Training & Development Opportunities.
- Tuition Assistance.
- Volunteer Opportunities.
- Award Winning Wellness program that promotes a solid work/life balance.
- Banking perks and discount programs.
Our goal is to ensure that our bank, employees, and our community thrive and grow, now and for the next 135 years. We're in it for the long haul. What truly sets us apart from other financial institutions is the quality and commitment of our employees. We've assembled a diverse team of people who share a primary focus: to provide exceptional service for our customers.
As an organization, we are committed to hiring, training, developing, promoting, and celebrating employees from historically disadvantaged groups. At CNB, we welcome the unique contributions that you can bring in terms of ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran’s status, religion, disability, sexual orientation, education, and culture.
As the only local, full-service, community-owned financial institution in the Rochester area, Canandaigua National Bank & Trust is Investing in You. If you want to be a part of something special, join us today!
Compensation range- $20.00 - $23.75
The actual salary offered within the range is dependent on a variety of factors including, but not limited to, relevant experience, qualifications, skills, level offered, and performance expectations.
Canandaigua National Corporation and its subsidiaries encourage diversity in the workplace; we are an Equal Opportunity Employer. Minority/Female/Sexual Orientation/Gender Identity/Disability/Veteran.