PROJECT ASSISTANT
DISTINGUISHING FEATURES OF THE CLASS: This is an entry-level administrative position providing data collection and analysis support to managers and project leaders for defined research or other seasonal projects. Employees in this title may be assigned to any department. The employee may be required to observe field operations or collect data at a variety of locations. Hours worked will generally not extend beyond those for a normal work week, but assignment of the hours may be flexible, depending on the needs of the project. The Project Assistant works under the general supervision of a higher level employee. Related work is performed as required.
TYPICAL WORK ACTIVITIES:
Compiles program productivity or other data through records analysis and direct observation of work activities;
Performs basic statistical data analysis, using calculator or personal computer;
Writes and compiles narrative and numeric reports;
Assists in the administration of projects by maintaining records, locating resource persons, implementing mailings, drafting memoranda and other written material;
Monitors contracts for compliance with project specifications;
Recommends adjustments to contract or program changes;
Attends internal and public meetings, making presentations, answering questions, and gathering information;
Responds to questions and complaints from the public concerning the project.
ENTRY LEVEL KNOWLEDGE, SKILLS, AND ABILITIES:
Knowledge of and ability to use Microsoft Office Suite programs;
Ability to read and follow complex instructions, contracts, rules, and regulations;
Ability to obtain information from a variety of sources;
Ability to communicate effectively with community groups, other employees, and general public;
Ability to prepare narrative and numeric reports;
Ability to perform basic program analysis;
Ability to analyze numeric and situational information;
Ability to work independently;
Ability to use an automated database system to maintain data and generate reports.
FULL PERFORMANCE KNOWLEDGE, SKILLS, AND ABILITIES:
All entry level KSAs, PLUS:
Knowledge of Department and Organizations’ policies and procedures.
MINIMUM QUALIFICATIONS:
High School Diploma or Equivalent, PLUS:
A. Associate's degree in Business, Public Administration, or Social Sciences, and one (1) year of full-time experience, or its part-time equivalent, monitoring programs, procedures, regulations, or contracts;
OR
B. Successful completion of twenty-one (21) semester hours in Business, Public Administration, or Social Sciences, AND eighteen (18) months of experience as described in A.
OR
C. Two (2) years of experience as described in A.
NOTE: For some positions, a New York State Class D driver’s license will be required at time of appointment. Employee must have a vehicle available for daily use.